Dear Members,

 

Notice is hereby given that the 2020 Annual General Meeting of the Association will be held on Sunday 31st May at 4:00 p.m. by video conference (most likely using Zoom).

 

Please watch this space to ensure that you know how to participate fully in the Meeting.  It is likely that the Meeting will open early (e.g. by 30 minutes) to allow everyone to join in good order.

 

If Covid-19 restrictions permit (and with sufficient notice), we may change to a physical Meeting at the same time in Jellie Park, by the tee of hole 1.  Please watch this space for any notification of such a change.

 

The timeline leading up to the AGM is as follows:

 

By 4:00 p.m. on Monday 11th May (20 days before the Meeting):

 

  • Candidates for election to the General Committee must put themselves forward, supported by a nomination and a secondment from other Members to the Secretary, Leon Botha, e-mail: leon.botha2014@gmail.com, phone: 027 368 8668.

     

  • Members must put to the Board via the Secretary any Motions they would like to be voted on at the Meeting.

     

    By 4:00 p.m on Thursday 21st May (10 days before the Meeting):

     

    The Secretary will publish and send to Members:

     

  • The Agenda of the Meeting.

     

  • Reports and other formal documents for consideration at the Meeting.

     

  • All Motions to be voted on at the Meeting.

     

  • The election ballots.

     

    E-Voting

     

    Members are encouraged to vote electronically using the forms that will be provided.  This applies both to elections and to Motions.

     

    E-voting will cut-off 24 hours before the Meeting (to enable votes to be tallied).

     

    Other

     

    Members and candidates are encouraged to read the Articles of Association [LINK], especially Articles 11 (Roles of General Committee Members) and Article 26 (Voting at Club Meetings).

     

    Candidates for election are encouraged to write a short manifesto (say 1 page) for publication on our website. 

     

    Please feel free to contact me or any General Committee Member if you have questions.

 

 

 

Leon Botha - Secretary

Christchurch Disc Golf Club